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Outreach

2017 Webcast Hosting Sites - Next Steps, Timeline, and Frequently Asked Questions (FAQs)

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1. What is the difference between webcast and Telepresence?

2. What if we are in a different time zone?

3. Do we have to participate in the entire conference?

4. Will we get the presenter handouts in advance?

5. We have completed the Webcast Inquiry form, what are the next steps?

6. What is the timeline prior to the conference?

7. What are the Technical Requirements for the webcast?

8. Do you offer Continuing Education Units (CEUs) and/or ASHA Maintenance Hours?

9. Who is responsible for ensuring that the conference is accessible?

10. How do I participate via Telepresence?

11. What are the costs/registration fees to host a webcast?

 

1. What is the difference between webcast and Telepresence?

While the technical requirements for each option differ, if you participate live, the interaction and videos will be the same.

Option 1: Live webcast

You will need a room/location that has a:

  • Computer projection system
  • Access to the Internet (broadband)
  • A computer with audio to connect to the conference
  • Another computer to enable you and your participants to communicate with the speakers
  • At least five participants.

Option 2: Telepresence

  • Telepresence (live, real-time, life-size, high definition video conferencing) requires specialized equipment found in many universities and local Cisco offices.  http://www.youtube.com/watch?v=TVOk2uzLO-w
  • At least five participants.

2. What if we are in a different time zone?

You can attend live as well as watch the daily archived videos. Your webcast login will be active for 1 month after the conference. If you do not watch the live version of the webcast, then you will not be able to participate in the live online discussions and question/answer. You can email us any questions you have afterwards; we can get the presenters to respond either the next day or via email.

3. Do we have to participate in the entire conference?

You may attend the entire conference or select presentations. We strongly encourage hosting sites to build their own conference using The Bridge School presentations as a major component, but offering presentations, exhibits, poster sessions, or other options for participants. In essence, you will be hosting a conference or professional meeting in all aspects, except that at least some of the content will be provided by The Bridge School.

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4. Will we get the presenter handouts in advance?

We will be posting handouts from the presenters online about a week before the conference.

5. We have completed the Webcast Inquiry form, what are the next steps?

  • Start advertising
  • Start registering participants - You will need to set up a registration process in place so that you can obtain, at a minimum, the names and e-mail addresses of your participants. The Bridge School is charging $25 per participant for administrative fees. You will be responsible for collecting the fee, submitting the names and e-mail address of each participant and forwarding a check made out to The Bridge School to cover the $25 fee for each participant. (Minimum amount for each site is $125 for the 5 participants.) This is a one-time fee regardless of the number of days you participate. If you have expenses related to hosting the conference, you are welcome to charge the participants a fee to cover your costs.
    • Download and complete the registration with your participants information and send via mail, scan and email or email to
  • Prepare for the webcast - You will also need to participate in 2 trial runs prior to the conference to ensure successful delivery of the conference presentations. (See questions #6 and #7 below.)

6. What is the timeline prior to the conference?

Logistics and Timeline of Events prior to the Conference

This is the process we would like to follow in assisting you and ensuring a successful delivery of the conference presentations.

Week of February 27th 2017

We will contact each off-site host individually to set up a specific date and time for the 1st trial run. The 1st trial run should be in the location and with the equipment that you will be using for the conference. If you are unable to access the location for the test, then, at the very least, you will need to have access to the computer(s) you will be using for the broadcast. This trial run will test the content delivery (video webcast) of the conference as well as the communication system we will be using (Webex).

Monday, March 6, 2017

Payment due and e-mail the list of your participants with contact information. You will be responsible for collecting the $25 administration fee from each of the participants. The minimum is 5 participants ($125). You can pay by:

  • Check - made out to The Bridge School. Please indicate your hosting site. You may collect checks from participants and mail them together with the registrant list to:
    • The Bridge School
      ATTN: AAC by the Bay
      545 Eucalyptus Avenue
      Hillsborough, CA 94010
  • Credit card - https://secure.bridgeschool.org/donate. Please indicate that your hosting site in the Message area and pay the TOTAL amount for all registrants.
  • Purchase order

Download and complete the registration with your participants information and send via mail, scan and email or email to

If you have additional attendees after the March 6th deadline, please complete an additional registration form and submit payment to The Bridge School.

Monday, March 20, 2017

We will have the 2nd and final trial run, a collective test of all hosting sites will be involved. The 2nd trial run will begin at 1:00 PM at PST. We will test all elements of your participation.

7. What are the Technical Requirements for the webcast?

Technical Requirements

  1. Computer projection system complete with sound/audio capabilities.
  2. One computer - for the video stream
    • connects to the projection system for the live webcast
    • latest version of Chrome and/or Mozilla Firefox
    • internet connection (broadband) - A landline/hardwire is required for this machine to ensure the integrity of the video broadcast.
    • You will be provided a unique login and password for the conference webcast. This login and password can only be used on this one computer. If you distribute it to someone else and they login, it will log YOU out of the webcast.
  3. Second computer - for live interaction, discussions, questions and answers
    • This computer is only needed if you are going to participate in the live webcast. This cannot be the same computer you're using for the live webcast.
    • Runs the Cisco WebEx plug-in/application, to allow all off-site participants to communicate/live chat with the live conference site in San Jose, CA.
    • latest version of Chrome and/or Mozilla Firefox
    • internet connection (broadband)
    • You will receive WebEx invitations via email. During the webcast, you will need to designate someone to monitor the communication and to type in the questions from your participants.
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8. Do you offer Continuing Education Units (CEUs) and/or ASHA Maintenance Hours?

Everyone attending the conference onsite and offsite will receive a Certificate of Attendance from The Bridge School. It is the responsibility of the host to provide a sign-in for the participants who are eligible to receive the Certificate of Attendance.

  • Download the sign-in sheet and complete for form, aacbtb17-webcast-attendance.xlsx. At the end of the conference, scan and email to .

The Bridge School is licensed to offer California CEUs. If you are licensed to give Continuing Education Units in your state, you will need to generate the documents required for your participants to receive credit for attendance, as the California CEUs may not be recognized.

This conference may be used to meet ASHA Certification Maintenance. Please view ASHA's website for complete details on Maintaining Your Certification and the ASHA FAQs.

9. Who is responsible for ensuring that the conference is accessible?

The language used during the conference is spoken English. If your audience needs a translator/interpreter, it will be your responsibility to provide one. In the past, when a translator or interpreter was needed, the host charged the participants extra to cover those costs.

10. How do I participate via Telepresence?

If you have access to a Cisco office or University that has the Cisco Telepresence equipment, please contact The Bridge School directly at 650-696-7295. We will connect you with a Cisco contact to coordinate the logistics.

11. What are the costs/registration fees to host a webcast?

Each webcast hosting site will need to set up a registration process in place so that you can obtain, at a minimum, the names and e-mail addresses of your participants. The Bridge School is charging $25 per person for all offsite participants. This is a one-time fee regardless of the number of days you participate. If you have expenses related to hosting the conference, you are welcome to charge the participants a fee to cover your costs.

Payment is due on March 6th. E-mail the list of your participants with contact information. You will be responsible for collecting the $25 administration fee from each of the participants. The minimum is 5 participants ($125). You can pay by:

  • Check - made out to The Bridge School. Please indicate your hosting site. You may collect checks from participants and mail them together with the registrant list to:
    • The Bridge School
      ATTN: AAC by the Bay
      545 Eucalyptus Avenue
      Hillsborough, CA 94010
  • Credit card - https://secure.bridgeschool.org/donate. Please indicate that your hosting site in the Message area and pay the TOTAL amount for all registrants.
  • Purchase order

Download and complete the registration with your participants information and send via mail, scan and email or email to

If you have additional attendees after the March 6th deadline, please complete an additional registration form and submit payment to The Bridge School.

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